The Online Entry wizard will guide you through a series of simple steps to capture your information, receive your payment and provide acknowledgement of your entry. You will only be presented with steps that are relevant to the competition that you are entering. Competitions have differing information capture requirements, but all follow a similar process.
You must be logged into the RASV website to initiate an online entry. Your RASV Login ID can be used to transact for Membership or any Competition on the RASV website and it will also provide access to key documents and information to assist your interactions with the RASV.
The steps to complete an online entry in simple terms is:-
- Download and read the Schedule/Entry Booklet, review the Entry Prerequisites
- Consider whether your Membership is up-to-date to be eligible for discounts. Renew or Join a RASV Membership and place your Membership in the Shopping Cart.
- Choose Enter Online and login to the RASV website, if not already
- Provide the Name and Address details of the Exhibitor and any other specific details required by the competition. If a distributor is entering on behalf of product creators, then those details are provided in this step.
- Select classes and provide details for each class entry
- Provide further class entry information, if required by the competition
- Confirm publication information
- Upload any supporting documentation required for the class entry
- Make any additional purchases, such as catalogues
- Provide bank account information for prize money to be electronically transferred, if available in the competition
- Accept the terms and conditions of entry
- Review and confirm the details of your entry
- When you consider your entry to be complete, add it to the Shopping Cart, and proceed to purchase and payment, or continue shopping
On completion, you will receive an Entry Acknowledgement and Tax Invoice by email. You can also view these documents in the My RASV Documents area whilst logged on. Explore the full functionality of My RASV by reading the My RASV Help.
You can continue to add entries for an exhibitor until entries have closed. For example, you can create your first batch of class entries and pay for them. Then return some time later to add and pay for an additional entry. You can do this an unlimited number of times. You will always receive a cumulative Online Entry Acknowledgement for the Exhibitor, but the Tax Invoice will only cover the financial impact of the most recent transaction.
You can add your entries to the Shopping Cart as you go and then pay for them all with a single payment. This also means that you can submit entries for multiple exhibitors and pay just once.
When classes for the competition are closed you will not be able to make any further changes to your entry online.
Navigation through the wizard is handled by selecting the Next or Previous buttons at the bottom of each screen. Your data is saved with each step. Select Finish Later to complete a particular step of the wizard, and return to your entry later.
The lists presented require you to select an item, then choose Next to action that item. From a list you will be taken to a page where you can provide more details. If you do not select an item in a list, you will be taken to the next wizard step when you choose Next.
Some ‘details’ pages have actions such as delete or withdraw that will be taken when Next is chosen. These actions apply only to the item specified on the page.
You may delete entries before you have submitted them to the Shopping Cart, but once this has been done you must withdraw them from the competition. Withdrawals will be authorised by the RASV. Refunds are at the discretion of the RASV.
The Login ID to the RASV is your email address. You must create a login before you can submit entries or transact online with the RASV. A single login will provide you with the ability to renew or join a RASV Membership, to enter multiple competitions and to retrieve information specific to yourself, plus a range of other personalised services.
A login can be used to manage information and transactions for other members of your family, your businesses or syndicates that you are a member of. As you create a membership for another person, or submit entries to a competition, these people will be added to your People I Manage list. You can contact the RASV to have other people added through an authorisation process.
You can use My RASV to manage the details of your login.
Renew or Join Membership
Membership and competition entry fees can be submitted and paid for at the same time. Renew your membership, or join through the membership menu and placing it in the Shopping Cart before commencing your competition entry. Just having the Membership in the Shopping Cart will make you eligible for any available competition discounts.
The process to purchase both your membership and competition entry together is:
- Login to the RASV website, or be already logged in. Create a Login Id if necessary.
- Choose the Membership menu and select 'Renew or Join'.
- Follow the online wizard steps to provide your details and select a Membership Type that applies to you.
- Add the membership to the Shopping Cart, but do not pay.
- Return to the RASV Home page, and navigate to the competition home page, and choose Enter Online.
- Follow the Enter Online wizard to submit your entries, and add to the Shopping Cart.
- In the Shopping Cart you will have both your Membership and Competition Entries, with the membership discounts applied.
- Select Pay Now and complete payment for both in a single credit card transaction.
Read the Membership Help for further details.
People you can manage
This list shows business accounts that your Login can submit transactions on behalf of. A business account with the RASV can be an Individual person, an ABN registered business or partnership, or a syndicate. Typically this list will include members of your family, yourself or any businesses that you may have interacted with the RASV on behalf of.
When submitting entries we encourage you to use one of these existing business accounts if it already exists. You will not have to re-enter any name and address details and we will also offer any known information as this account becomes an exhibitor in a particular competition.
Over time the business account will be able to reflect the number and history of competitions that it has entered.
If a suitable business account is not listed, then simply select New Exhibitor and create one.
Name and address details
Provide the name and address details of the exhibitor in the competition.
We require that an email address and one of the telephone number choices are provided for an online entry. A different mailing and physical (street) address can be provided by unticking the checkbox in the address block.
Tax behaviour information is required to assist us in paying prize money and in creating Tax Invoices. Please nominate the tax situation that correctly reflects the exhibitor.
Name and address information is captured in two styles, please choose the one that best matches the exhibitor.
- For a person
- For a Business/Partnership
'For a person' requires basic name and address information only.
'For a Business/Partnership' requires that you provide details of the business, as well as details of the primary contact person for the business.
You can choose from existing people or businesses managed by the login, or you can create a new business/contact person pair. You may also create a combination by selecting either New, or an existing name from the drop-down boxes provided.
Our objective is to not create duplicate records, so we encourage you to re-use either people or businesses already known to you to complete your entry. Selection of an existing person or Business/Partnership will immediately complete the details that we already know and save you time.
If you need to change the Business/Partnership Name, or change the name of the primary contact person then please contact the RASV. We treat this information as key for identification purposes and will make the change on your behalf.
On this page we collect information that helps describe the exhibitor, specific to this competition or year. In some competitions or years, there may be no information to collect.
On progressing to this page you may be presented with a message informing you that entries already exist in the Shopping Cart for this exhibitor. By moving through the wizard again, your actions may change the detail and value of the shopping cart purchase. If this is not what you intended, select Finish Later and no changes will be made.
A Distributor can enter some competitions on behalf of the source producers of a product. If this feature is enabled for a competition you will be offered a checkbox that will identify you as a Distributor. For example a distributor can exhibit on behalf of manufacturers, brewers and small producers.
If you are a Distributor, select the checkbox ‘Select the checkbox if you are a Distributor entering on behalf of another exhibitor’. This will expand the page to allow you to enter the name and address of the brewery/manufacturer/producer. You can also choose from existing Exhibitors known to your logon by selecting from the ‘Exhibiting on behalf of’ dropdown. Selecting an existing exhibitor will pre-fill all the information that we already know, and ensure that duplicates are not created.
The ‘On Behalf Of’ exhibitor details can also be updated in My RASV, in the People I Manage menu.
Exhibitors you can manage
Only distributors are shown the ‘Exhibitors you can manage’ page. If you identified yourself as a ‘Distributor entering on behalf of another exhibitor‘ when entering Exhibitor details, you will be presented with this page when you return through the wizard.
This page allows you to create new Exhibitors, and to commence editing of an existing exhibitor and all class entries associated with the exhibitor. On completion of all wizard steps associated with an exhibitor and their class entries, you will be returned to this screen from the Entry Complete page, unless you specifically indicate that you want to go to the Shopping Cart to pay.
This structure allows a Distributor to efficiently manage all of the Exhibitors entered (on behalf of), in a similar way to a normal brewery/manufacturer/producer entering their details from the People I manage list.
The Select Class list shows you all classes that you have commenced a competition entry in. Class entries can be in a range of progress states, from beginning (Incomplete), partially entered (In Progress) to fully paid (Completed).
Select Add a new class entry, and choose Next, to create a class entry.
Selection of any existing class entry and Next will allow you to edit the class entry. The list shows the status of each class entry as it moves through the various stages of entry, validation and payment. When classes have been closed, class entries will not be available for edit.
To delete or withdraw a class you must select it and go to the Class entry details to confirm its withdrawal.
To move forward to the next step in the Enter Online Wizard make no selection, or select ‘I have completed all of my class entries’ and choose Next.
Entering a class
The steps to enter a class are summarised as:
- Select the class that you want to enter
- Provide specific details for the class entry
- Confirm the class entry name details for our publications
- Upload any documents that are required to support the class entry
Not all steps will be shown for a class entry. We only present those screens that are required to be completed for each class. The Enter Online wizard will take you through these steps for each class entry. On completion of a class entry, you will return to the Select Class list. Continue around this loop to complete all of your class entries.
New class entry
Select a class that you want to enter by directly entering the Class Number, or by browsing the class structure and selecting a class. The name of the class selected will be shown against the Class Number field so that you can confirm your selection.
Browse classes by expanding nodes of the class list using the small + buttons next to the level. The – button will close the level. Use the Expand All and Collapse All buttons to see all of the classes available, or to return the class list to a more manageable size.
Choose Next to move forward to the next step of the Enter Online wizard. Selection of the class in the browser does not automatically take you forward to the next screen. This allows you to correct a wrong selection.
Class entry details
Provide specific details about your entry as required by the class. Different information can be collected for each class within the competition.
You cannot change the class of an entry. You must delete it, and add a new entry.
To Delete or Withdraw a class entry, select the ‘Delete this class entry’ checkbox and choose Next.
Class entry publication details
The name of the exhibitor and the class entry in the format that it will be shown in publications such as the Catalogue or Prize Certifications is displayed. This information is constructed from the information provided in the previous exhibitor and class entry screens. If mis-spelt, please return to the appropriate screens to correct. Returning through the wizard will preview any altered values. In some cases, the Exhibitor name cannot be changed online. You will need to contact the RASV by phone or email to have this information changed, as it is considered key to the identification of an exhibitor.
The Upload Documents page provides the ability to upload documents against specific document requests. Typical requests are for registration papers, birth certificates, artwork etc.
Against each request listed, browse for a file accessible by your computer or device. Choose Next to commence the upload of all documents provided. You may view an uploaded document by selecting the View Document/File link.
Uploaded documents cannot be removed, but they can be updated by uploading a different document against the request. There is a maximum size of 5Mb allowed for each document. Typical document types supported include PDF, JPG, PNG, TIF, DOC, and DOCX.
User uploaded documents can also be viewed in the Documents menu of My RASV.
Select any additional products that you wish to purchase. The quantity that you provide on this page is extra to the base competition entry package. Adjust the quantity from 0 to indicate the number of extra products that you wish to purchase.
Bank payee information
The Bank payee information page allows you to provide or update account details of a bank account that can be used by us to Direct Credit funds to you electronically. These funds would typically be prize money. Transferring money via direct credit is quicker and requires less administration for everyone concerned.
If you prefer to be paid prize money by cheque, please provide your Payee Name. If this is not provided, cheques will be made out to your Exhibitor name.
This is not a Direct Debit authorisation, and we have no ability to deduct money from your account.
This page may not be displayed. Collection of this information can be optional, and prize money may not be offered for the competition.
Terms and Conditions
The Terms and Conditions of your entry must be agreed to for each exhibitor or you cannot proceed with your entry. If you are unable to accept the Terms and Conditions outlined please contact the RASV.
The Confirmation page displays a summary of your entry. Showing who is submitting the entry and a list of classes entered and any products purchased.
Class entries will be grouped and summarised by the entry fees due.
The Confirmation will always show the full list of class entries for the exhibitor. It will display all active entries for the exhibitor, including those progressively added through discrete payment transactions. Withdrawn class entries will not be shown.
If this summary is not correct, move back through the wizard to make alterations. If correct, then move to the next step of the Enter Online wizard by choosing Next.
The Entry Complete page allows you to pause and consider what to do next with your transaction. You may want to return to make changes; you may be satisfied with your entry and wish to pay for it; or the changes you made resulted in no payment being required. If there are no fees or charges to pay, then your transaction is complete. You may continue browsing the site.
If you added entries, and a payment is required you will be offered the Add to Cart button. This will place the entry in the Shopping Cart. You can then choose to pay it or continue shopping. If you pay for it successfully you will be issued with an Entry Acknowledgement and a Tax Invoice.
For competitions that allow entries by Distributors, if you choose Add to Cart the entry will be placed in the Shopping Cart and you will be returned to the ‘Exhibitors you can manage’ page. If you would like to add to the shopping cart and also complete your purchase, then check the ‘I have completed all of my entries and would like to pay for them.’ tickbox before choosing Add To Cart. The entry will be added to the shopping cart and you will move forward to it for payment.
If you just viewed your entry, or made informational changes that resulted in no financial impact such as choosing a free entry class, then you will be offered the Finished button. Your entry is complete and there is no need to put it in the Shopping Cart. An Entry Acknowledgement will be sent to you by email, allowing you to review your changes.
Choose Finish Later/Cancel to return to the mini-home page of the competition.
The Shopping Cart will show a list of purchases initiated by the Login, grouped by the person/exhibitor. These can include memberships, competition entries and product purchases. It can include purchases for multiple members or exhibitors.
You can choose to hold specific purchases for later payment. On each purchase you may select Pay Now, or Defer Purchase, which will not include that particular purchase in the credit card transaction. The Total Payable will reflect the amount that you are committing to.
If a Membership item is included in the Shopping Cart along with Competition Items you will not be able to select Defer Purchase. This is because a RASV Membership can attract competition discounts and must be paid for as a pair in a single transaction.
Once you have identified the purchases you wish to pay for, then choose Checkout to move to the payment processing step.
Credit Card Details
Provide your credit card details, and choose Pay to initiate the transaction. Only Visa and MasterCard credit cards are supported as payment methods.
Do not press Back, the Backspace, or Refresh whilst the credit card transaction is processing.
You will be informed when your credit card transaction has been successfully completed. At this point an Online Entry Acknowledgement and Tax Invoice will be sent to you via email. You may also view these documents in My RASV.
Select Finished to return to the home page.